Frank S. Venezia

Chairman

Joseph P. Richardson

Vice Chairman

Tim McCann

Secretary

Victoria Storrs

Assistant Secretary

Tim Maniccia

Member

David Kidera

Member

Vacant

Member

 

TOWN OF BETHLEHEM

Albany County - New York

INDUSTRIAL DEVELOPMENT AGENCY

445 DELAWARE AVENUE

DELMAR, NEW YORK 12054

Telephone:  (518) 439-4955

Fax:  (518) 439-5808

Email:  info@bethlehemida.com

www.bethlehemida.com

 

Regular Meeting Minutes

Friday, January 25, 2019

8:00 AM

Town Hall Auditorium

Thomas P. Connolly

Executive Director,

Assistant Secretary and

Agency Counsel

518-447-3303

     Allen F. Maikels

Treasurer, Chief Financial Officer and Contracting Officer

518-487-4679

Elizabeth Staubach

Economic Development Coordinator

Ext. 1189

     Robin Nagengast

Assistant to the Executive Director and Clerk

Ext. 1164

 

I.                     Call to Order/Roll Call/Quorom Determination

A Regular Meeting of the Bethlehem Industrial Development Agency of the Town of Bethlehem was held on the above date at the Town Hall Auditorium, 445 Delaware Avenue, Delmar, NY. The Meeting was called to order at 8:00 AM with the presence of a quorum noted.

Attendee Name

Title

Status

Arrived

Frank S. Venezia

Board Member/Chairman

Present

 

Joseph P. Richardson

Board Member/Vice Chairman

Present

 

Richard Kotlow

Board Member

Present

 

Tim McCann

Board Member/Secretary

Absent

 

Victoria Storrs

Board Member/Assistant Secretary

Present

 

Tim Maniccia

Board Member

Present

 

David Kidera

Board Member

Present

 

Thomas P. Connolly

Executive Director/Agency Counsel

Present

 

Joe Scott

Bond Counsel

Absent

 

Allen F. Maikels

CFO and Contracting Officer

Present

 

Robin Nagengast

Assistant to the Executive Director

Present

 

Elizabeth Staubach

Senior Planner/ED Coordinator

Present

 

Robert Leslie

Director of Planning

Present

 

David VanLuven

Town Supervisor

Present

 

II.              Minutes Approval

1. Friday, December 21, 2018

RESULT:              ACCEPTED AS AMENDED [UNANIMOUS]

MOVER:              David Kidera, Board Member

SECONDER:              Joseph P. Richardson, Board Member/Vice Chairman

AYES:              Venezia, Richardson, Kotlow, Storrs, Maniccia, Kidera

ABSENT:              Tim McCann

III.              Reports of Committees

·         Audit  Committee (Venezia)

Chairman Venezia reported the Audit Committee met to discuss the scope of the audit. The next meeting is scheduled for Monday, February 11 at 8am.

IV.              Communications

·         1/2/19 Letter NYS DED Notification Private Activity Bond Allocation $620,270 (Connolly)

The Agency received notice from the NYS Department of Economic Development of its initial private equity bond allocation for 2019.

V.              Old Business

·         Planning Board Update (Leslie)

Comprehensive plan forums are underway. Part of the Port of Albany expansion is under review by the Planning Board. The site offers a range of project options. A fence was installed around the Monolith construction site.

·         Report of ED Coordinator (Staubach)

The new microenterprise grant is being finalized and review committee members are being recruited. Info sessions will be held February 12 and February 20; applications accepted starting February 25. There are two potential IDA projects in discussions.

·         Columbia 15 Project (Connolly)

The developer is still looking for a tenant.

·         Coeymans Recycling Center LLC Termination (Scott)

Termination documents are still out for review.

·         Monolith Status Report on Construction 85 Vista Blvd.(Sullivan/ Stroud/ Erby/ Fobare/ Pickett/ Smith)

A representative from Monolith was unable to attend.

·         Monolith: Pioneer Notice Default & Acceleration (Scott)

The Agency received copies of the notice of default and acceleration sent to Monolith by Pioneer Bank.

VI.              New Business

·         Financial Statements 12/31/18 (Maikels)

Mr. Maikels reported on the Agency financials as of December 31, 2018. Fee income was ahead of budget due to closings and energy reimbursements collected from PSEG.

·         2018 Operations and Accomplishments/Resolution (Connolly)

Upon motion by Ms. Storrs , seconded by Mr. Kidera, with all members in favor, the Agency approved the 2018 Operations and Accomplishments for inclusion in its annual reporting.

·         Report: Annual Project Questionnaires (Maikels)

Project questionnaires were mailed in early January.

·         Report: Billing of 2019 Administrative Fees (Maikels)

Invoices for fees were sent to projects in early January and checks are being received.

·         ABO:  Monitoring Sales Tax Exemptions (Connolly)

New standards for IDAs will require the anticipated sales tax benefit be included in project approving resolutions and reported on the ST-62 form. The Audit Committee will review and determine steps for compliance.

·         Board Assessment Reminder (Connolly)

Board assessments for 2018 are due.

·         Audit Committee Meeting Wednesday, January 23, 2019 8:00 a.m. Room 101

The Audit Committee meets Monday, February 11 at 8am in room 101.

·         Annual & Regular Meeting - Friday,  February 22, 2019 8:00 a.m. Auditorium

The Annual and February Regular Meeting is Friday, February 22 at 8am in the auditorium.

VII.              Executive Session/Resolution

Upon motion by Ms. Storrs, seconded by Mr. Richarson, the Agency convened in executive session at 8:28am to discuss litigation. The executive session closed at 8:57am on a motion by Mr. Kidera, seconded by Mr. Kotlow, with no action taken.

VIII.              Adjournment

Upon motion by Mr. Richardson, seconded by Ms. Storrs, the meeting adjourned at 8:58am.

Meeting of Friday, January 25, 2019                            Page | 2